TIME MANAGEMENT
We can sell the time, but can’t buy the time” What is Time Management?
Time management is our ability to plan ana prioritize the events, and executing at the right time as planned, with available resources.
Time is stand still – Time is eternal – Time never flies
“Time and tide wait for none”. So many people have told so many times about the time, since human beings started counting the time. And people would remain tell about many things about time, but time is stand still, time is eternal and time never flies – we come and we go, as everyone of us have been allotted to our share. That is the importance of time. It’s all depends on person’s lapsed time and the left over life, which is uncertain, as we know that we can’t predict our future existence for any certain amount of time.
So, never worry about time and take the things as it comes in life, and put best efforts to use the available time, as we can sell the time, but can’t buy the time. We can save the time by reducing non-productive activities, like excessive sleep when it is not needed, and putting and involving ourselves in unproductive entertainment activities. In the light of the above doctrine, it is the prudence of a person, how he or she uses time for optimum level. Time is an undeclared commodity. Manage your time effectively! Know how to prioritize! Manage your time better! Successful people know that time management is crucial to their success. They know that each minute is important to achieve their goals.
Do you manage your time effectively?
For many, it seems that time is running very fast. It is true time is moving invariably at the same speed. But, we still sometimes feel that the speed of time has increased. It is because of our state of mind that causes powerless to plan, manage and control. When you know how to plan and manage your time, you gain control on it. With proper plan and prioritizing the events, you can be able to meet all your promised obligations in time, with your proven ‘Personal Time Management System’. You need to manage your available time efficiently, if you want to reach your goal successfully.
Personal Time Management System
Personal Time Management System is a self-attained method for using your available time to complete your tasks in time, in an effective and efficient manner. A simple idea of keeping a well organized ‘Daily Task Planner’ may keep you in disciplined way towards completing necessary and promised tasks.
Personal Time Management System is an idea consisting of proven methods to enable you, to keep away from unwanted things, and focusing on necessary and important things to be done, by allocating the available time appropriately, and not to miss any important tasks and schedules abruptly.
Planning & Prioritization
Many illiterate people can plan their schedule consciously or subconscously, Even peasantry plan their tasks based on monsoons and prioritize their course of action accordingly. Folks who plan and prioritize their tasks are the highest achievers in all walks of life, from agriculture to executives to business and sports to public service. If you have the burning desire and want to achieve your goal, then plan and prioritize your tasks, and ensure to finish the tasks in time, even if you face adverse conditions during execution. If you know the difference between emergency and important tasks, it will become easy for you to prioritize the tasks. Prioritizing is what needs to be done right now, while shifting other tasks to next priorities. Then, how do we work on Daily Task Planner. In order to complete our tasks efficiently, we need to schedule the tasks according to degree of precedence in our Daily Task Planner. The crux is laid in prioritizing the tasks, keeping most important tasks first and least important tasks next or last. Use the following formats for prioritizing in Daily Task Planner. Always expect the unexpected interruptions, and spare a little bit of time to avoid bedlam in your schedule.
The tasks posted in Daily Task Planner are taken from Personal Time Management System. The format for the same is given on next page. You may change the Daily Task Planner according to your convenience.
PERSONAL TIME MANAGEMENT SYSTEM
YEARLY
ANNIVERSARIES RENEWALS PURCHASES REACHING SET GOALS MEDICAL CHECK UP VACATION
IMPORTANT EXAMINATIONS SEMINARS UNEXPECTED VISITS
MEETINGS/APPOINTMENTS PASTIME
MONTHLY
PURCHASES
- Car
- Gold
- Shoes for walking
RENEWALS
- LIC
- Passport
- Driving Licence
VACATION
- Tickets booking
- Leave application MEETINGS/ APPOINTMENTS
- Meeting with A
- Meeting with B
- Conducting classes
- Meeting with C
- Visit to doctor
- Meeting with D
SEMINARS
- Seminar at Hall 2
- Seminar at Hitec city
- Seminar at Silparamam
- Seminar at XYZ company
VISITINGS
- Visit parents
- Visit sister
PASTIME
- Attend shuttle match
- Telling stories to children
WEEKLY
MONDAY
Project update LIC Renewal Tickets booking Meeting with X
TUESDAY
Leave application Meeting with A Conduct classes
WEDNESDAY
Meeting with B Passport renewal
THURSDAY
Meeting wit C Visit to doctor
FRIDAY
Renewal of licence Seminar at Hitec city
SATURDAY
shoe purchase Visit parents
Visit sister Attendshuttle match Storey telling
DAILY TASK PLANNER
Project update LIC Renewal Tickets booking Meeting with X Seminar
Call bank for cheque Call Mr. X Attend Mind Program
Meeting wit Y
To maintain this format, you just need a 5 or 10 minutes in a day to update. Add and delete the tasks as necessary. Your must and should daily update is, to take the list of tasks from Daily Task Planner column of Personal Time Management System and schedule in Daily Task Planner as per degree of precedence.
Tactful management of interruptions
You planed and prioritized the tasks diligently. That’s nice and fine. During the process of finishing the tasks, you may come across several unplanned tasks, obligations and many interruptions in a day. Some interruptions are inevitable and need to attend them. Managers can follow Daily Task Planner with scheduled appointments, and stick to it strictly to use their time judiciously, while shrugging other unnecessary visits and appointments ruthlessly, Consider only necessary and important appointments and add regularly to your Daily Task Planner, thereby using your available time efficiently.
Procrastination
Lethargy entails procrastination. Never put off or postpone the tasks to be done till last minute. If you go on with your day without having a Daily Task Planner, you tend to forget many things that are to be done today. Then, the tasks become procrastinated without your consciousness. When the day is over, you may find out that you have missed many things, and your next day will be hectic, and putting you in more stress, which is not good for your mental health. Hence, finish or complete the tasks that are meant to be done today. Never postpone the tasks, unless there is an extremely emergency task to attend.
Taking on too much
You are a good person and efficient and liked by all. No doubt in that. If you are a person who do not know the trick – “Art of saying No”, then surely you have more projects and tasks to be completed, burdened with subordinate’s and other people’s work, apart from your own work. Typically, good people, in the spirit of pleasant work environment and harmonious relations with colleagues, accept other’s work. But, the point is – how long will you take other’s work and keep yourself busy all the time, and feel stress? If you do not show your assertiveness, people will keep on coming to you for help and it becomes habit for you, not to say ‘No’. Everyone in organization, supposed to do their duties on their own according to the tasks as- signed to them. Even if you want to help your subordinate, who is a new entrant, still you have to train him and don’t make yourself busy with his/her work. Remember! There are other people as well in the organization, who can share the work. If you are a manager, delegate the work proportionately. And most important is, to know how to be assertive while still maintaining good relations with colleagues and other people.
Making social life useful by shunting unwanted things
As a human being, we need to have some social life – it may be regular physical exercise, attending parents, visiting doctor, reading books, visiting relatives, meeting friends and attending children’s school functions. Since these activities takes place at regular intervals, if not daily, there are other things which are of waste nature – surfing many hours, talking longer hours on phone, friends drop by, confabulations on grapevines by extending lunch time. You are intelligent and you know the difference between wanted and unwanted things. So, use your precious available time meticulously by shunting unwanted things.
Yesterday, Today or the Next day – Anyhow control your DAY
You go and check, who has ever done anything great in their life and got name and fame, you will get surprised results. People who are masters at managing the available time are the ones, who got every- thing they dreamt of. In order to accomplish your goals either short or long, you should know what exactly you are going to do today. Accordingly, you should plan the day the night before. Apply triage to your tasks carefully in Daily Task Planner. If you try and finish all the pending tasks effectively, you shall gain control on managing time and become the master of completing the tasks in time. Add fresh tasks, and always ensure that you are finishing the tasks within the prescribed time as per the Daily Task Planner. Every day is an opportunity for you to show that you are an able person, and have the control to manage the time, and able to finish the tasks as designated.
Advantage – Daily Task Planner
Personal Time Management System is a systematic approach with little effort, which ensures task comple- tion efficiently while shrugging unwanted things. The following are advantages with effective Personal Time Management System, using Daily Task Planner :-
- Keeps your work under control
- Able to maintain the stress and almost make it to nix
- Gives extra time for personal activities
- Enables to schedule the tasks effectively
- Eliminates unwanted tasks and reduce work loads
- Gives clear idea how to spend the time with proper allocation
- Helps to achieve your desired goal in stipulated
